Definitions

Bylaws
Bylaws are the basic rules of the organization. They outline who may do what on behalf of the organization, the procedures for decision making and details as to organizational structure. Once bylaws are in place, policies and procedures naturally follow. Bylaws provide the overall framework, while policy and procedures cover day-to-day operations.

Guidelines

Guidelines are advisory and explanatory statements offering any or all of detail, context or recommendations for good practice. They

 

  • provide guidance to support the good practice implementation of Policy and/or Procedure,

  • promote consistency of interpretation and application,

  • may suggest or give details of helpful techniques/approaches,

  • are subordinate to policies and should not be used in lieu of policy when certain behaviors and actions are required of college members.


Hierarchy

 

A hierarchy is a pyramid-like ranking of ideas, individuals, items, etc., where every level (except the top and the bottom ones) has one higher and one lower neighbor. Higher level means greater authority, importance, and influence.


Policy

 

A statement of management philosophy and direction, established to provide guidance and assistance to the University/College community in the conduct of University/College affairs. A University/College policy:

 

  • is a governing principle that mandates or constrains actions,

  • promotes the achievement of the University/College’s mission, objectives and plans,

  • has institution-wide application,

  • changes infrequently and sets a course for the foreseeable future,

  • helps insure compliance with applicable laws and regulations,

  • reduces institutional risk,

  • is approved at the executive levels of the University/College (president, vice presidents/Dean, College Council).

 

  Approved policies should be:

 

  • maintained in electronic and paper formats,

  • contained in a policy manual with all the organization’s other policies,

  • available at all board and executive committees meetings,

  • accessible at all times to all staff or volunteers,

  • regularly reviewed.

 

In some instances a policy will stand alone. However related procedures or guidelines are often developed to ensure consistency of application.


Policies and Procedures Library

 

Policies and Procedures Library is an online repository of administrative policies that contains the full text of policies that govern the operations of the College and the University Hospital. Such policies are catalogued in the Policies and Procedures Library and is structured in two major volumes:

 

  • Academic Policies are policies which directly affect the pedagogical and research mission of the college.

  • University Hospital Policies are policies which directly affect the patient-care mission of the University Hospital.


Procedure

 

A procedure is a series of interrelated steps taken to help implement the policy. College procedures:

 

  • should identify and link to the applicable college policy,

  • should be written in a format that is easy to follow, using numbers or bullets to delineate steps to be followed,

  • clearly specify who maintains responsibility to act,

  • should be reviewed and updated as necessary to ensure agreement with the most recent revision to the policy,

  • generally do not require formal approval by senior college officials.

 

Procedures/guidelines may also stand alone, but will usually be developed with reference to the policy, statute, rule or government legislation, which they are designed to effect.